Meeting Opened at 7:04pm
Opened with the Serenity Prayer and AA Traditions One and Two. Our mission is to manage the property, finances and 501C3 for the RBA.
1. Members Present:
Joe R., Bill M., Cherisse K., Jeff S., Roger B., Norton L., Rik L., Kate M., Trunette
Jerry Z., Maintenance
2. Building & Maintenance Report (Jerry Z.):
Jerry reported on the following maintenance items from the previous month: Water drainage by the back door was not a major issue this past winter. Jerry was planning to install gutters along the back of the building, but he no longer believes that is necessary. He has made small adjustments to the area surrounding the threshold, which has improved the opening and closing of the door. Jerry then updated the board on the coffee machine; this no longer leaks even when the power is off. He also scraped some paint off the deck area in the back of the building and may paint or seal this in coming months. Jerry and Pete A have been working on mapping power outlets to circuit breakers so we can prevent them from being overloaded. Lastly, Jerry repaired a seat in the women’s restroom and replaced a plunger.
3. Financial Report:
The financial report from February was reviewed and approved. No major unexpected expenses during the last month. A large check was deposited in the general account resulting from closing the separate library account; these funds were the reason for positive cash flow during February. RBA has been spending more on operating expenses than we have been receiving in donations for the past few months. This is to be expected knowing that annual pledges are typically received in the first few months of the pledge year, so our annual revenues are front loaded.
4. Old Business:
The board discussed a few points that carried over from the February meeting. First, we continue to seek a method to use for library purchases that will be efficient and cost effective. Our plan to have a debit card issued has changed to exploring use of a credit card. This will allow us to contest charges if needed, whereas debit purchases would be irrevocable. A credit card will allow us to pay for purchases online from suppliers who offer favorable terms. Joe R. was added as a signer on the bank account during February, so he plans to discuss credit card options with our bank rep in coming days.
The issue of pets was reviewed and discussed further. Signs were posted in February asking members to have their support animals on leash while inside the building. Board members reported that pets are still being allowed to run free, so additional steps will be taken. Signs will be revised to clarify the expectations, and one board member offered to discuss the issue with members involved.
The minutes from the February meeting were approved.
5. New Business:
The Gopher State Roundup, scheduled for the weekend of May 27-29, was discussed in detail. The board approved registration for our usual hospitality suite 216. We are asking squads or groups of members to take the lead on planning and executing this event. Pete A has already agreed to help with the food.
The Annual Banquet was also discussed at length. The board has decided to reserve the space at Creekside Community Center now that this venue has reopened. Creekside is a favored location due to the cost savings and accessibility. The banquet is scheduled for Saturday, May 21. Roger B. is coordinating volunteers to help with room setup and catering. Roger will have tickets available for in coming weeks – see any board rep for purchase of banquet or raffle tickets. Raffle prizes and food will be available much like our past banquets. Signup sheets will be distributed for honorees.
The St. Patrick’s Day party will be held as scheduled on Saturday, March 19th at 2:00pm.
The meeting was adjourned at 8:03pm following The Lord’s Prayer.